Receptionist

Our client

Established in 2005 and based in City Deep, Johannesburg; our client is one of South Africa’s largest meat exporters. It also services key customers domestically and internationally in the food service and manufacturing sectors.

Job Purpose

To provide first point of contact for the Company and to provide administrative support across the organization. Handle the flow of visitors to the business and ensure that reception duties are completely accurately and delivered to a high quality.

Primary Responsibilities:

• Reception and Office administration
• Serve visitors by greeting, welcoming, directing and announcing them appropriately
• Answer, screen and forward any incoming phone calls while providing basic information when needed
• Receive and sort daily mail/deliveries/couriers
• Update appointment calendars and schedule meetings/appointments
• Take minutes on business meetings/preparing agenda
• Set up meeting rooms and organise lunch when advised
• Manage and set up Audio &Visual equipment for presentations
• Order office supplies and stationery
• Issue stationery
• Travel arrangements and booking of hotels/flights etc.
• Perform other clerical receptionist duties such as filing, photocopying, collating, faxing, laminating etc.
• Maintain/distribute internal/external post

HR support 

• Absenteeism report
• Assist with HR administration
• Update telephone list
• Update headcount report
• Monitor late coming and absences, flag repeat offender
• Capture Training done
• Capture leave forms
• Schedule interviews and send out regret emails
• Post job advertisements or internal communication on noticeboard
• Assist HR Manager with ad hoc duties
• Assist HR administrator with issuing access card.

Formal Qualifications:

• Matric (equivalent of NQF level 4)
• Relevant tertiary qualification

Skills / Knowledge / Experience

• Minimum 3 years in the relevant role and preference will be given to candidates with disabilities
• Data Entry Skills and Record Keeping
• Proficient with Microsoft Office Suite
• Professional appearance
• Solid communication skills both written and verbal
• Ability to be resourceful and proactive in dealing with issues that may arise
• Ability to organise, multitask, prioritise and work under pressure
• Attention to detail
• Dependability
• Excellent time keeping
• Energetic, committed and self-reliant individual
• Excellent interpersonal and communication skills.

Cost to Company:

Market Related